Management Analyst or Management Assistant (in-lieu)

Transfer | Location: Civic Center

Annual Salary

$54,956.16 - $112,856.40

contact information

Amanda Lieu

job description

The Information Technology Agency (ITA) is seeking to fill two (2) Management Analyst or Management Assistants (in-lieu) vacancies via transfer opportunity. The positions are assigned to the Finance, Administrative Services, and Internal Operations Division – Budget, and Contracts Sections and will work under the direction and review of a Senior Management Analyst I. A brief description of each position’s duties are listed below. 

Budget Section 
Assists in performing financial reporting, budget preparation, purchasing, processing Communication Service Requests (includes tracking activities for incoming CSR requests, issuing funding letters to citywide CSR coordinators, performing updates to online database and tracking sheets, and tracking CSR fund transfers), facilities management, and general administrative duties as required. 

Contract Section 
Assists in preparing, executing, and amending professional services contracts for the ITA. This entails preparing Request for Proposals (RFP)/Contracts/Amendments, reviewing all contract-related documents and correspondence, maintaining various tracking and expenditure databases/spreadsheets, interacting with vendors and City personnel, and working closely with ITA Managers, City Attorney, City Administrative Office, and Office of Contract Compliance regarding the interpretation and application of City policies. As part of the ITA Contracts Section the position also oversees numerous citywide contracts, ensures adherence to Department and City policies, preparing correspondence to the Controller and vendors permitting contract authorization, and tracking contract usage and expenditures. 

  •  Status in the class of Management Analyst or Management Assistant 
  • Strong Word, Excel, and Access skills. 
  • Excellent writing and interpersonal skills. 
SELECTION PROCESS The selection process will consist of an interview with a panel of department managers who will evaluate each applicant based on responses to a series of questions. A review of the candidate’s work history, personnel file, attendance record, and consultation with current supervisor will also be completed as part of the selection process.

How to apply

Eligible employees who wish to be considered for this transfer opportunity must submit a professional resume no later than 4:00 p.m. on Friday, March 30, 2023 through this link

Please note that late submissions will not be accepted and the application process may close when enough applications have been received. 

Should you have any questions, please contact Amanda Lieu at (213) 948-8254