Administrative Clerk

Application

Exempt | Location: Civic Center

Hourly Salary

$20.44

contact information

Arthur Palomar
213-978-1808
Animalservices.careers@lacity.org

job description

ADMINISTRATIVE CLERK

PART-TIME “AS-NEEDED”

ACCOUNTING DIVISION

The Department of Animal Services is recruiting for one as-needed part-time Administrative Clerk who would support the activities of the Accounting Division.

DUTIES

The duties of this position may include but are not limited to:

Processing incoming mail and returned checks.
Inputting invoices submitting by spay and neuter contractor(s) into the Department’s Vet Portal.
Inputting payment information to veterinary hospitals into the Department’s Vet Portal.
Issuance of spay and neuter vouchers to qualifying City residents via the Department’s Vet Portal.
Updating owner/animal information in the Department’s database (also known as “Chameleon”).
Filing of Accounting Division’s documents (Daily Remittance Reports, S/N Payments, and Donation Receipts, etc.).
Runner to City Hall for delivery of administrative documents to the Mayor’s Office, Council Offices, City Attorney, and the Controller’s Office.
Other duties as required.

QUALIFICATIONS

Ability to communicate clearly and effectively in writing and verbally.
Ability to deal tactfully and effectively with the public and other employees.
Ability to use standard office equipment, including computer terminals and printers with some skill in their operation.
Self-starter and self-motivated.
Demonstrates a competent work history and attendance record in good-standing.
Ability to perform simple arithmetic calculations.
Ability to work under minimal supervision.
Ability to understand and follow directions.
Ability to make good decisions and independent judgment.
Must be able to work in an office environment with other staff.
Must possess a “can-do” attitude.

How to apply

SELECTION PROCESS

Examination Weights

Interview……………………………………………………….100%

HOW TO APPLY

Submit a City application (http//per.ci.la.ca.us/Forms/Application.pdf) by March 31, 2023 to:

Attention: Arthur Palomar

Personnel Department

200 North Spring Street, Room 1805

Los Angeles CA 90012

Email: Animalservices.careers@lacity.org

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

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