job openings

Executive Administrative Assistant II– Transfer Opportunity

Chief Development Officer of The Development Group—CDO Office

Deadline to Submit: March 24, 2023

CITY APPLICATION/RESUME REVIEW ONLY--NO INTERVIEWS

Reception and Calendar Movement: Provide full range of highly specialized administrative support to the Program Executive (Assistant General Manager -Airports) for the Landside Access Modernization Program. Answer phones, maintain calendars, reserve conference rooms, arrange meetings, prepare materials, process mail, track assignments, and perform other tasks that may be required.

Meeting and Policy Committee Coordination: Coordinate weekly, bi-weekly and monthly internal and external meetings with Chief Executive Officer, Chief Development Officer, and Deputy Executive Directors (DEDs) from other groups. Prepare agenda, take minutes, track action items, follow-up with presenters to ensure exhibits and presentations are complete, etc. Work closely with the Board Office and External Affairs to coordinate site visits and to respond to requests for information.

Office & Document Management: Manage the administrative functions associated with the LAMP Office. Prepare, track, and distribute various correspondence, forms, time sheets, work requests, and other documents. Coordinate approval signatures in a timely manner. Maintain files (paper and electronic) including confidential and security sensitive materials. Stock supplies and maintain office equipment for the Program Executive.

Document composition: Memos, PowerPoints, Excel Spreadsheets, Reports, etc.

Other related duties.

SUBJECT TO CHANGE BY MANAGEMENT