ADMINISTRATIVE COORDINATOR I - FACILITIES, CENTRAL & DOCUMENT SERVICES DIV

Exempt

Annual Salary

$65,437.00 - $95,693.00

contact information

Human Resources
2139787160
atty.recruit@lacity.org

job description

Office of the Los Angeles City Attorney

Hydee Feldstein SotoPOSITION ANNOUNCEMENT

ADMINISTRATIVE COORDINATOR I

FACILITIES, CENTRAL AND DOCUMENT SERVICES DIVISION

ADMINISTRATIVE MANAGEMENT BRANCH

SALARY RANGE: $65,437 - $95,693

POSITION: Administrative Coordinator I for the Facilities, Central and Document Services Division in the Administrative Management Branch.

SECTION: This Division is responsible for handling a multitude of office functions related to facilities, infrastructure, public safety and administrative services.

DUTIES AND RESPONSIBILITIES: The Administrative Coordinator I will support the City Attorney’s Office in the day-to-day operations of the Division. The position will be headquartered at 200 N Main St., in downtown Los Angeles.

Responsibilities include working with staff in the City Attorney’s Office and various City Departments to:

Oversee the LADOT Mileage Placard Program;
Oversee the GSD City Fleet usage;
Oversee burn-box retrieval and destruction protocol;
Serve as Deputy Emergency Coordinator including preparing emergency procedures manual, overseeing floor wardens and recruiting for emergency response team, managing facility evacuations and working with the Fire Department to maintain compliance with fire codes at all City Attorney facilities. Coordinate mandated Disaster Services Worker training;
Serve as Deputy Public Safety Coordinator including managing LAPD communications;
Coordinate requests for maintenance services in Office facilities (City Hall East, City Hall, Fig Plaza, branch offices, and courthouses);
Generate reports related to facilities maintenance requests, construction projects, ergonomic evaluation equipment, visitors, and visitor parking requests;
Manage ergonomic evaluation equipment disbursement and installation;
Assist with facilities related program evaluations and provide input for areas of improvement;
Assist with office moves including arranging necessary accommodations with the Human Resources, and working with partner departments to accomplish moves;
Assist, as needed, with supervision of construction projects and facility upgrades;
Coordinate security badges for employees, contractors, volunteer attorneys and LAPD staff;
Oversee special events set up and support as needed;
Work with executive and administrative staff to support office goals and needs;
Assist with facilities management as assigned by the Division Director.

REQUIREMENTS: At least one year of full-time professional administrative experience performing duties and responsibilities related to the Administrative Coordinator I position.

Excellent organizational and interpersonal skills, the ability to exercise independent judgment and work well under pressure with a minimum of supervision.
Ability to maintain discretion and confidentiality.
Ability to multi-task and pay close attention to detail.
Ability to work closely and harmoniously with personnel throughout the Office as well as from other agencies.
Ability to travel to various City Attorney Office locations.
Proficiency with computer programs including MS word and Excel.
While the typical hours for this position are from 8:00 a.m. to 5:00 p.m., Monday through Friday, flexibility is required. Reliable attendance and punctuality is mandatory.
Applicants must possess a valid California Driver License.

DESIRABLE QUALIFICATIONS: Experience with project management.

Experience working with other City Departments.

PROBATION: Appointment to this exempt position (non Civil-Service) will be subject to a one (1) year probationary period as required by Section 1050 of the City Charter. Successful completion of the one (1) year probationary period will result in tenure with the office.

COVID-19 VACCINE REQUIREMENT: For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID -19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

APPLICATION AND DEADLINE: Interested applicants should submit one (1) PDF file via email only that includes a resume, copy of their California Driver License, and cover letter specifying, ADMINISTRATIVE COORDINATOR I – FACILITIES/CENTRAL/DOCUMENT #3232 in the subject line to atty.recruit@lacity.org by FRIDAY, FEBRUARY 10, 2023.

Selected applicants will be invited to interview. In addition, qualified candidates may be required to participate in group interviews.

CONFLICT OF INTEREST: This position is designated Category 10 on the Los Angeles City Attorney’s Conflict of Interest Code.

How to apply

Selected applicants will be invited to interview. In addition, qualified candidates may be required to participate in group interviews.

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

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