Project Assistant (Exempt)

Exempt | Location: Civic Center

contact information

Sonia
213-485-2330
san.personnel@lacity.org

job description

DUTIES AND RESPONSIBILITIES:

Employees in this position will assist public relations and graphic design staff in the Public Affairs Office in daily activities related to office management, meeting coordination and notification, purchasing, production of collateral materials for the Board, bureaus and offices within the Department of Public Works.  Specific duties include, but are not limited to:

  • Answer incoming phone calls and general e-mails and handle constituent inquiries or direct to appropriate staff
  • Order and organize office supplies
  • Reserve and manage conference room
  • Coordinate maintenance of office equipment and vehicles
  • Assist with staging of special events
  • Maintain and update media lists
  • Support production of collateral materials such as certificates of recognition/appreciation, flyers, brochures, posters

SKILLS, KNOWLEDGE, ABILITIES, AND PERSONAL QUALIFICATIONS:

The Public Affairs Office is interested in candidates who possess the skills, knowledge, abilities, and personal qualifications including, but not limited to the following:

  • Working knowledge of applicable graphic, design and desktop publishing software packages (i.e. Adobe Creative Cloud, Google Drive, Microsoft Office Suite), and experience with Mac computers
  • Good communication skills, both oral and written
  • Good organizational skills
  • Ability to deal tactfully and effectively with City employees, vendors and contractors
  • Ability to work alone and consistently meet deadlines
  • Must be motivated, flexible and innovative


How to apply

Candidates interested in applying for these positions must email a City of Los Angeles job application. The application must be scanned and emailed by the application deadline date and time to:

EMAIL: san.personnel@lacity.org

The subject line should read:

Project Asst – PAO, ATTN: SONIA

              All application materials must be received by 4:00 p.m. on 01/26/2022