Project Assistant (Exempt)

Application

Exempt | Location: Civic Center

contact information

Sonia
213-485-2330
san.personnel@lacity.org

job description

DUTIES AND RESPONSIBILITIES:

Employees in this position will assist public relations and graphic design staff in the Public Affairs Office in daily activities related to office management, meeting coordination and notification, purchasing, production of collateral materials for the Board, bureaus and offices within the Department of Public Works. Specific duties include, but are not limited to:

Answer incoming phone calls and general e-mails and handle constituent inquiries or direct to appropriate staff
Order and organize office supplies
Reserve and manage conference room
Coordinate maintenance of office equipment and vehicles
Assist with staging of special events
Maintain and update media lists
Support production of collateral materials such as certificates of recognition/appreciation, flyers, brochures, posters

SKILLS, KNOWLEDGE, ABILITIES, AND PERSONAL QUALIFICATIONS:

The Public Affairs Office is interested in candidates who possess the skills, knowledge, abilities, and personal qualifications including, but not limited to the following:

Working knowledge of applicable graphic, design and desktop publishing software packages (i.e. Adobe Creative Cloud, Google Drive, Microsoft Office Suite), and experience with Mac computers
Good communication skills, both oral and written
Good organizational skills
Ability to deal tactfully and effectively with City employees, vendors and contractors
Ability to work alone and consistently meet deadlines
Must be motivated, flexible and innovative

How to apply

Candidates interested in applying for these positions must email a City of Los Angeles job application. The application must be scanned and emailed by the application deadline date and time to:

EMAIL: san.personnel@lacity.org

The subject line should read:

Project Asst – PAO, ATTN: SONIA

All application materials must be received by 4:00 p.m. on 01/26/2022

exempt employment

If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a “property interest” in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process.

General Information About Exempt Employment

Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest.

Employees Seeking To Become Civil Service Employees

There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

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