Clerk (As Needed/Part-Time)

Exempt | Location: Civic Center

contact information

Alexis Nakamura
alexis.nakamura@lacity.org

job description

SALARY
$18.30 per hour
 
DUTIES
The Occupational Health Section of the Medical Services Division evaluates employees to maintain a safe and healthy workforce; assists City departments in preventing and resolving safety and health issues; directs departments in control factors affecting employee safety which includes compliance with Cal/OSHA regulations; conducts work fitness evaluations, administers the Federal Department of Transportation (DOT) alcohol and drug testing; administers City’s non-DOT (reasonable suspicion) alcohol and drug testing; performs pre-placement physical examinations; implements medical surveillance and prevention programs, which includes vaccinations of LAPD and LAFD personnel, communicable disease exposure monitoring, and the provision of OSHA and DOT mandated periodic medical screening of employees; and provides oversight and policy development for City departments in the areas of occupational health.
 
The As-Needed Clerk position reports directly to the Director of Psychology and is responsible for the filing and maintenance of the Psychology Section folders as well as serving as a liaison between the Occupation Health and Psychology sections for the purpose of processing pre-employment evaluations. 
 
The other duties may include, but are not limited to, the following:

  • Filing and maintenance of Psychology Section folders.
  • Explaining procedures and assisting applicants in filling out forms and completing psychological tests.
  • Utilizing computer databases to input appointment information and other data.
  • Performing clinic support tasks such as answering telephones; scheduling appointments; ordering supplies; completing forms; maintaining records and files; maintaining electronic tablets for candidate testing; printing scored psychological tests.
  • Assisting psychology staff by preparing candidate files for upcoming appointments.
  • General office clerical work requiring some independent judgment, such as: Sorting, classifying, indexing, cross referencing, and filing correspondence, reports, and other documents. 
  • Assisting employees and candidates in person or by telephone, and referring them to proper sources. 
  • Answering questions and records requests and complaints.
  • Receiving medical records and medical forms and checking them for errors.
  • Operating various office machines including photocopiers, computers, telephone facsimile machines, and related equipment.
  • Acting as a receptionist. 
  • Assembling materials for mailing or shipping. 
  • May perform limited typing, such as occasionally filling in forms.

 Working hours may be assigned between the hours of 6:00 A.M. to 4:00 P.M. Monday through Friday, averaging approximately 18 hours per week. 

REQUIREMENT(S)/MINIMUM QUALIFICATION(S)

Strong organizational and interpersonal/customer-service skills are required. Administrative or clerical experience is preferred but not required.

COVID-19 Vaccination Requirement: In accordance with Los Angeles City Ordinance 187134, candidates must meet the minimum requirement of being fully vaccinated against COVID-19 or receive an exemption and report their vaccination status prior to appointment by the hiring authority. The ordinance is available at https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf (Download PDF reader).

How to apply

Applications are accepted online only at tiny.cc/PartTimeClerk