Accounting Clerk

Transfer | Location: Civic Center

contact information

Joseph Hudzik
bss.personnel@lacity.org

job description

DUTIES

Accounting Clerk general functions in the Financial Management Division includes communicating with other departments and the Office of the Controller to resolve accounting problems. Run financial reports (e.g., Merlin, InfoAdvantage, PaySR or BSS Cost Accounting). Create work processing procedures. Train and assign work to interns. Perform other related task as may be assigned. The functions in the Financial Management Division include:

 

Procurement & Accounts Payable

·      Prepare Contract Purchase Orders and process invoices for payment.

·      Process FMS orders and requisitions.

·      Research and resolve vendor inquiries regarding non-payment of invoices.

·      Prepare General Encumbrance Forms, request for Contract Purchase Orders and other financial documents.

·      Perform vendor set up and maintenance in the FMS

·      Prepare and maintain expenditure spreadsheets.

·      Assist in the completion of prior year encumbrance exercise.

 

Payroll & Timekeeping

·      Processing payroll in accordance with guidelines and standards set forth by the Bureau, Controller’s Office, CAO, MOU, Admin Code and FLSA to meet payroll deadlines.

·      Researching and resolving time keeping errors, analyzing payroll problems, and reviewing payroll reports.

·      Responding to timekeepers and supervisors regarding payroll-related inquiries and questions.

·      Processing prior Pay Period Adjustment, Form-41 adjustment Mileage/Carfare/Telephone Reimbursements, Subpoenas, Employment verification, Injury-on-Duty, Jury Duty, Emergency Check and Bonus Audit.

·      Monitoring employees on leave (FMLA, Medical and Personal).

 

KNOWLEDGE & SKILLS

Knowledge of the FMS, PaySR, or D-Time is desirable. Operate basic office equipment, personal computer, calculator and software. To work with information requiring close attention to detail. General knowledge on the content and purpose of basic accounting documents such as invoices and purchase order forms

IMPORTANT NOTE:

In accordance with Los Angeles City Ordinance 187134, candidates must meet the minimum requirement of being fully vaccinated against COVID-19 or receive an exemption and report their vaccination status prior to being hired by the hiring City department. The ordinance is available at https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.

How to apply

   

HOW TO APPLY

   Interested candidates may submit their resume and application at this email address:  

ATTENTION: JOSEPH HUDZIK BSS.PERSONNEL@LACITY.ORG