This position is in our Construction & Maintenance Division's Planning & Coordination Section.
Processes purchase requests and prepares various procurement related documents including: Purchase Requisitions, Sub Purchase Orders, Interdepartmental Orders, Blanket Purchase Orders, and Authority for Expenditures; Tracks and verifies availability of funds for contractual purchases. Processes invoices for vendor payment, which involves the use and knowledge of Departmental payment procedures; Works with the Accounts Payable Section to resolve vendor payment issues. Files and maintains Division payment and/or procurement related documents and records. Handles petty cash transactions including: distribution of funds, logging transactions, and preparing transmittals for submittal to the Accounts Payable Section. Occasionally acts as back up to the Division Secretary and other clerical staff.